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Automating Kareo ensures consistent, accurate, and secure medical data every time.

Thoughtful can automate any process within Kareo including medical billing, patient scheduling, and electronic health records.

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What Processes can you automate in Kareo?

Kareo is a cloud-based practice management software that provides a range of tools for medical billing, patient scheduling, and electronic health records. RPA (Robotic Process Automation) can be used in Kareo to automate a variety of business processes, including data entry, billing, and patient scheduling.

Overall, the use of automation in Kareo can help medical practices to streamline their operations, improve the accuracy of their data, and reduce the risk of errors in billing and patient scheduling. It can also help to improve the overall efficiency and effectiveness of the practice, as staff can focus on more high-level tasks rather than spending time on routine tasks that can be automated.

Charge coding

Claims Auditing

Claims Scrubbing

Commercial payor

Denial Handling

Medicaid eligibility

Payment Posting

Primary Claims

Prior authorization

credentialing

scheduling

Registration

Revenue Reporting

Secondary Claims

Training and compliance

What Processes can you automate in Kareo?

Kareo is a cloud-based practice management software that provides a range of tools for medical billing, patient scheduling, and electronic health records. RPA (Robotic Process Automation) can be used in Kareo to automate a variety of business processes, including data entry, billing, and patient scheduling.

Overall, the use of automation in Kareo can help medical practices to streamline their operations, improve the accuracy of their data, and reduce the risk of errors in billing and patient scheduling. It can also help to improve the overall efficiency and effectiveness of the practice, as staff can focus on more high-level tasks rather than spending time on routine tasks that can be automated.

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PV

Pre-Visit Payment Collection

Automating the billing process can reduce the number of unpaid patient accounts after service delivery, which improves the financial health of the organization.

PS

Patient Scheduling

Automation enhances the patient experience by providing flexible scheduling options, such as online booking or appointment reminders.

pc

Patient Collections

Automation can improve patient satisfaction by providing convenient and flexible payment options, such as online bill pay or automatic payments.

PP

Charge or Payment Posting

Automation can increase operational efficiency by reducing the time and effort required to manually process charges or payments to patient accounts.

MC

Medical Coding

Automation can streamline the process by using machine learning algorithms to quickly identify and assign the correct medical codes based on the diagnosis and treatment information provided.

CD

Claims Denials

Automation can streamline the process by quickly identifying errors or discrepancies in claims and generating denial letters, reducing the workload for staff.

XX

837 & 835

837 and 835 are industry standard files used for the electronic submission of healthcare claim and payment information, can bring several benefits to the healthcare industry.

LM

Laboratory Management

It can also help track case progress and order case history, making it easier to identify trends and make data-driven decisions.

EP

Electronic Prescribing

It can also help track patient progress and drive patient medication history, making it easier to identify trends and make data-driven decisions.

DR

Digital Radiography

The software can streamline the capturing and analyzing of X-ray images, reducing the need for manual data entry and minimizing the risk of errors.

CC

Clinical Charting

The software can streamline the process of recording patient information, reducing the need for manual data entry and minimizing the risk of errors.

ZP

Zero Pays

Find the EOB and update patient record in the EMR system according to the mapping rules.

SC

Secondary Claims Filing

This bot can login into any EHR software and file Secondary insurance claims.

PC

Primary Claims Filing

Reduce delays and improve the efficiency of the insurance claims process.

RZ

Reconcile Zero Payments

At the end of each month, this bot reconciles Payments and Zero Pays.

PC

Provider Credentialing

When a new physician, nurse practitioner, or another healthcare provider is hired, this bot moves them through the entire medical credentialing process.

PR

Patient Responsibility Invoicing

After filtering to specific Criteria, this bot creates and emails bulk Patient Responsibility invoices.

PI

Patient Invoicing & Statements

At the end of each month, this bot generates and sends invoices for prior month and outstanding balance statements to each account.

PE

Patient Eligibility Verification

Verify insurance eligibility across all carriers for all appointments 3 days out.

ME

Medicaid Eligibility Verification

Conduct Medicaid eligibility verification for your patient population.

IP

Insurance Payments

Once claims are identified as Paid, the bot will find the EOB/EOP, navigate to the patient record in the EMR system and update the patient ledger.

CP

Claims Processing

File any claims that were unable to be filed through your EHR system.

AP

Application of Patient Responsibility

After Primary and Secondary insurances have been paid, this bot applies any applicable Patient Responsibility.

AS

Activity Statement Audits

Audit activity statements to make sure they are fully complete and uniform.

  • Appointment scheduling
  • Insurance verification
  • Claim submission
  • Payment posting
  • Reporting and analytics
  • Appointment scheduling
  • Insurance verification
  • Claim submission
  • Payment posting
  • Reporting and analytics

What other process automations can we do?

For example, modules can be used to automate the process of collecting patient data and inputting it into Kareo's electronic health records system. This can save time and improve efficiency by eliminating the need for manual data entry and ensuring that the data is entered consistently and accurately. Modules can also be used to automate the process of generating and submitting medical billing claims to insurance companies. This can involve setting up rules and guidelines for the modules to follow when creating and submitting the claims, such as including specific patient information or using specific formatting.

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There’s a reason why so many healthcare companies are turning to Thoughtful to supercharge their revenue cycle.

Front-end

We optimized the front-end revenue cycle driving faster collections and fewer denials.

Mid Cycle

We continuously capture, collect, and code clinical and diagnostic data with ease and speed.

Back-end

Fast, easy and accurate automated billing, reduces denials, and ensuring clean claims.

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These companies have already seen the benefits of automation...

"I’ve been amazed at Thoughtful’s ability to deploy automation modules that run my business processes while my staff focuses on other higher-value tasks. By reducing the time taken to complete the process by 90%, it has enabled us to direct our attention towards the bigger picture. Our team no longer spends more time than necessary on the minutiae of a repetitive process."

"Thoughtful has enabled us to direct our attention towards the bigger picture. Our team no longer spends more time than necessary on repetitive processes."

-

Kevin Silver, CFO

235%

return on investment

90%

reduction in invoice processing time

"Thoughtful introduced a solution that eliminated a glaring gap in our billing workflow. An automation module is now part of our accounting team, performing this vital role more efficiently and at a fraction of the cost of paying a full salary to an actual employee."

"Thoughtful introduced a solution that eliminated a glaring gap in our billing workflow. An automation module is now performing this vital role more efficiently and at a fraction of the cost of paying a full salary to an actual employee."

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Zach Leonard, Founder

30%

reduction in costs

100%

automated billing

"Using automation modules significantly reduced our efforts, allowing us to optimize productivity in other core areas. Our modules continue to save us time and money in multiple ways. We couldn’t be happier with the services rendered by the Thoughtful team and their ongoing support."

"Automation modules are significantly reducing our efforts, allowing us to optimize productivity in other core areas. We couldn’t be happier with the services rendered by the Thoughtful team and their ongoing support."

-

Brittany Turner, Director of Compliance and Systems

95%

faster than human team

100s

applications processed per day

Integrates with all of your systems

AdvancedInsight

VitalHealth

VisionWeb

iPatientCare

Medhost

Hello Health

Waystar

Practice EHR

ACE Dental Software

SOAPware

Greenway Intergy

Navicure

OncoEMR

Virence Health

Ambulatory Surgery Center Software

AllegianceMD

ADP AdvancedMD

TigerConnect

PatientKeeper

TotalMD

CPSI

Planmeca Romexis

Flatiron Health

Axex Dental

SurgiSource

Medhost

Nookal

My Clients Plus

OncoEMR

MicroMD

WRS Health

ADP AdvancedMD

Exan Power Practice

Valant

NueMD

ICANotes

Lytec MD

HealthFusion

ABELDent

iSALUS Healthcare

Raintree Systems

Casetabs

SRS Health

Optum Health

Zirmed

TheraNest

QGenda

CareCloud

Curve Dental

PrognoCIS

ADSTRA Dental Software

DuxWare

PatientKeeper

Practice Fusion

NaviNet

Experity

Nextech

NextGen Healthcare

Office Practicum

Waystar

Intergy by Greenway Health

My Clients Plus

Axex Dental

Meditech

Sevocity

Raintree Systems

FoxFire EHR

AdvancedInsight

Merge Healthcare

ChiroTouch

CollaborateMD

Optosys

Luma Health

Sevocity

Remedly

CPSI

WRS Health

My Clients Plus

Eyefinity

Valant

PracticeSuite

AmkaiCharts

NextGen Healthcare

Dovetail

MicroMD

Optosys

Brightree

e-MDs

PIMSY

NueMD

Modernizing Medicine

TheraNest

iDentalSoft

MTBC

Allscripts

Sevocity

MicroMD

Credible Behavioral Health

BestNotes

Lytec MD

Navicure

eClinicalWorks

Agfa HealthCare

Phreesia

iSALUS Healthcare

Nookal

ChartLogic EMR

Health Gorilla

Casetabs

OfficeMate

AdvancedInsight

Sevocity

ModMed

Redox

ABELDent

PatientNOW

PineappleHR

AdvancedPM

TigerConnect

MOGO Cloud Dental Software

Merge Healthcare

AllegianceMD

OfficeEMR

Intergy by Greenway Health

e-MDs

Achieving Guaranteed Outcomes and ROI

Join leading healthcare providers and:

  • Collect more money, faster
  • Higher capacity, less headcount
  • Acquire and retain more patients

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