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Automating Workday with RPA is indispensable for finance, HR, planning and hiring.

Any process or task in Workday can be automated using RPA to increase productivity and ultimately profitability.

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Averaged Time Saved / mo.


Averaged Money Saved / mo.


Tasks Automated

What Processes can you automate in Workday using RPA?

There are many processes that can be automated in Workday using Robotic Process Automation (RPA). For example, you can automate the process of data entry, such as inputting employee information or updating payroll records. You can also automate the process of generating reports and sending them to the relevant parties, such as creating a weekly sales report and emailing it to the sales team. RPA can also be used to automate the process of triggering workflows, such as when an employee's salary changes or when a new hire joins the company. Additionally, you can automate tasks such as email responses and appointment scheduling. Overall, RPA can significantly streamline and speed up many repetitive and time-consuming processes within Workday.

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Student Support

Automation through Thoughtful can benefit a university or campus looking to improve student support. The technology can streamline the process of answering frequently asked questions, reducing response times and increasing efficiency. It can also provide real-time updates and information, enabling students to access the information they need quickly and easily. The automation can also collect and analyze student feedback, giving valuable insights into student preferences and needs, which can be used to improve the university's offerings and student satisfaction. Additionally, the technology can help to create a more efficient and accessible system for student support services, reducing the workload for staff and freeing up time for more personalized and in-depth support. A university or campus can improve the student experience, increase satisfaction, and drive success by using automation for student support.

public sector; student management; sap; workday


Scheduling Interviews

Automating the scheduling process for interviews has several benefits for companies using Thoughtful. Firstly, it saves time and reduces the administrative burden on HR and recruitment teams, allowing them to focus on more strategic tasks. Automation also ensures that scheduling is consistent and fair, without biases or human error. It eliminates the need for manual email and phone tags, freeing up valuable time for the company and candidates. Furthermore, it offers a more efficient and user-friendly experience for candidates, who can easily schedule an interview at a time that suits them, reducing the chances of no-shows or rescheduling. Automated scheduling also provides valuable data and insights that can be used to improve future recruitment processes. Overall, automating the scheduling process for interviews with Thoughtful offers a more efficient, consistent, and fair experience for both the company and the candidates.

human resources; employee management; candidate search; monday; workday


Salary Benchmarking

Automating the salary benchmarking process for a company or recruiting agency offers several benefits. Real-time data and analytics can provide accurate and up-to-date salary information, reducing the risk of errors. The automation reduces the need for manual research and analysis, freeing recruiters and HR personnel to focus on more critical tasks. The comprehensive and detailed salary data, including market trends, regional differences, and company-specific information, improves the quality of salary benchmarking and decision-making. The consistency of the salary benchmarking process is also improved through automation, ensuring fairness and compliance with labor laws and regulations. Finally, automating salary benchmarking provides valuable insights into compensation structures, allowing for continuous improvement of the recruitment process and supporting achieving a company's strategic goals.

human resources; employee management; workday; monday


Offer Management

The offer management process in a company or recruiting agency can bring multiple benefits once automated. The process can be streamlined and made more efficient, saving time by automating tasks such as generating and sending offers, monitoring offer acceptance, and managing offer details. Automation can also increase the consistency and accuracy of the offer management process, reducing the likelihood of human error and improving the quality of offer information. Moreover, automating offer management can improve the candidate experience by providing a quicker and more streamlined process, increasing the chances of offer acceptance. Compliance with labor laws and regulations can also be maintained as all offer data and communication can be stored and tracked automatically, reducing the risk of legal issues. Furthermore, insights into offer acceptance rate and other metrics can be gained, enabling continuous improvement of the recruitment process. Finally, automating offer management can provide a more efficient and cost-effective solution, reducing manual effort and speeding up the recruitment process.

human resources; employee management; monday; workday


Reference Checks

Automating the reference check process for a company or recruiting agency can have several advantages. By automating tasks such as sending reference check requests and tracking responses, time can be saved, and efficiency can be increased. Automating the reference check process can lead to greater consistency and accuracy, reducing the possibility of human error and improving reference data quality. Furthermore, automation can provide more in-depth and comprehensive reference checks using advanced algorithms and analytics. This can lead to valuable insights about the candidate's work history, performance, and potential, improving the chances of a successful hire. In addition, automating candidate reference checks can help ensure compliance with labor laws and regulations by automatically storing and tracking all reference data and communication. The candidate experience can be improved by automation's faster and more efficient reference check process.

recruiting; employee management; candidate search; workday


Resume Parsing

As an HR executive, maximizing the efficiency and accuracy of the resume parsing process is crucial for effective and streamlined recruitment efforts. That's why automating this process offers numerous benefits. By automating the resume parsing process, you can reduce the time and effort required to review resumes manually and sort through them, freeing up your recruiters and HR staff to focus on more critical tasks. Automation also enhances the accuracy and consistency of the process, reducing the risk of human error and improving candidate data quality. With automation, you can also benefit from a more in-depth analysis of candidate information, including skills, qualifications, and experience, leading to better matches between the candidate and job requirements. The resume parsing automation also increases the recruitment process's efficiency, shortening the time-to-hire and improving the candidate experience. Furthermore, automation ensures the secure and compliant storage and processing of candidate data, reducing the risk of data breaches and legal issues. Embrace automation for a more innovative, efficient, and secure resume parsing process.

recruiting; employee management; candidate search; workday


Candidate Communication

Automating candidate communication for a company or recruiting agency offers several benefits. Automation streamlines repetitive tasks, such as sending emails and scheduling interviews, increasing efficiency and saving time for recruiters and HR staff. Additionally, automation ensures consistency and accuracy in candidate communication, reducing the chance of human error and enhancing the candidate experience. It also accelerates the recruitment process, leading to a quicker time-to-hire. Automation enables personal communication with each candidate, using data and analytics to tailor communication and enhance the company's brand reputation. Finally, automation helps maintain compliance with labor laws by automatically tracking and storing all communication, minimizing the risk of legal issues.

human resources; employee management; candidate search; workday


Candidate Screening

As an HR executive, streamlining the initial candidate screening process is crucial for ensuring the success and efficiency of your recruitment efforts. That's why automating this process offers numerous benefits. Firstly, it saves valuable time for recruiters and HR staff, allowing them to focus on other important tasks. Secondly, automation reduces the risk of human error, ensuring a consistent and accurate screening process. Moreover, it speeds up the recruitment process and improves the candidate experience, resulting in a faster time-to-hire. With automation, you can benefit from a more comprehensive screening process, utilizing advanced algorithms and analytics to accurately assess candidates' skills and qualifications. This leads to better matches between the candidate and the company, increasing the likelihood of successful hires. Embrace automation for a smarter and more efficient initial candidate screening process.

human resources; candidate search; workday


Data Entry

By automating data entry tasks, organizations can experience an efficient and streamlined process. This not only saves time but allows employees to focus on more complex or valuable tasks. Automation also ensures accuracy and consistency by following pre-established rules and procedures. Furthermore, automation eliminates the risk of errors or mistakes caused by human fatigue or inattention. Overall, automating data entry can significantly improve the efficiency and precision of an organization's processes.

accounting finance, all industries, workday, slack, adp, sap


Employee Onboarding

Once the hiring process is initiated, the bot send the offer letter and adds the employee into all of the different systems used by the company.

all industries; human resources; payroll; adp; gusto; ultimate software; monday; workday

Onboarding, HRIS, Payroll, Employee Benefits

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What other process automations can we do?

An example of updating payroll records that can be automated in Workday is the process of adjusting employee salaries. When an employee's salary is changed, the payroll department would typically need to manually update the employee's record in Workday. However, with RPA, this process can be automated by using a bot to detect when an employee's salary has changed and then automatically updating the employee's record in Workday with the new salary information. This can save time and reduce the risk of errors, as the bot can handle the task accurately and consistently without the need for manual intervention.

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