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Real Estate

Unlocking huge ROI in residential property management

Property Managers can now automate many of the repetitive, time-consuming, processes and back office administrative functions that once took hours or even days to complete. Smart bots improve back-office efficiencies and assist in cutting costs while increasing productivity and decreasing service turnaround time. Our bots can save you time on things like: Applicant Processing, New Tenant Setup, Move-In and Move-Out, Lease and Insurance Renewals, Rent Management, and Property Management Reporting.

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automating processes in a checklist

Work just became less work.

How much time and money is lost in residential property management during the application process, including credit and background checks or other essential core business functions? Smart bots step in to lighten the load of these and other administrative tasks – but what's more, is that they do it faster than a human and entirely without error.

use cases

These companies have
already seen the benefits of automation

Healthcare

Ally Pediatric

Ally Pediatric Accomplished a 90% Reduction in Their Invoice Processing Time

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Healthcare

Keplr Vision

Keplr Vision Experiences an Impressive 95% Reduction in Processing Time

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Healthcare

MB2 Dental

MB2 Dental Innovates with Bots and Saves 80 Hours Per Month by Automating

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all case studies

Thoughtful is ready to automate your Real Estate processes.

AF

Appliance & Fixture Tracking

This bot can provide several advantages for reviewing and scheduling upcoming maintenance and replacements. One benefit is that it can automate the process of identifying and scheduling maintenance tasks, reducing the workload for property managers. Additionally, the bot can also allow tenants and property managers to easily view and schedule maintenance tasks online, saving time for both the tenant and the property manager. The bot can also provide a record of all maintenance tasks, making it easy for the property manager to keep track of what needs to be done, and when. Overall, a smart bot can streamline the process of maintenance and replacements and make it more efficient for both tenants and property managers.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager

Appliance,Fixture

BP

Batch Payment Reconciliation

Each month, this bot reviews all bank deposits and reconciles to individual payments. Automating the bank deposit and payment matching process provides several benefits, including increased accuracy and efficiency, real-time data access and insights, streamlined reconciliation, saved time and resources, and centralized information storage. The automation reduces manual labor, minimizes the risk of human error, allows for better monitoring and management of bank deposits and payments, simplifies the detection of discrepancies, frees up staff for other tasks, and centralizes all information, making it easily accessible and usable. In conclusion, automating the bank deposit and payment matching process improves financial management's efficiency, accuracy, and security.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager; surepayroll; rippling

Batch Payments

CR

CAM Reconciliation

A smart bot, such as the one offered by Thoughtful, can provide several advantages for reconciling each tenant's CAM charges. One benefit is that it can automate the process of calculating and distributing CAM charges to tenants, reducing the workload for property managers. Additionally, the bot can also allow tenants to easily view and pay their CAM charges through an online portal, saving time for both the tenant and the property manager. The bot can also provide a record of all CAM charges and payments, making it easy for the property manager to keep track of who has and has not paid their CAM charges. Overall, a smart bot can streamline the process of CAM charge reconciliation and make it more efficient for both tenants and property managers. Additionally, it can also provide a more accurate and transparent billing process as it can track the usage of common area and assign charges accordingly.

real estate,property management,yardi voyager,yardi breeze,mri software,appfolio,buildium,onsite,entrata,resman,realpage one-site,rent manager

CAM, CAM Reconciliation

CI

Certificate of Insurance Tracking

This bot manages the collection, receipt and documentation of vendor certificate of insurance.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager

Certificate of Insurance

EM

Energy Management

Automating energy management and optimization with Thoughtful can bring a range of advantages to a building, facility, or industrial organization. The software can streamline the process of monitoring and managing energy consumption, reducing the need for manual data entry and minimizing the risk of errors. It can also help track energy usage, monitor energy performance, and manage energy systems, making it easier to identify trends and make data-driven decisions. Additionally, by automating the energy management and optimization process, Thoughtful can help organizations become more efficient and organized, making it easier to find and retrieve energy information when needed. With Thoughtful, organizations can also optimize their operations by using real-time data to plan and schedule tasks, improve efficiency, and reduce costs. The software can also help organizations to ensure compliance with industry standards, improve energy collaboration and communication, and help to improve the energy efficiency and sustainability of the operations.

manufacturing; real-estate; government; operational-efficiency; any-cloud-software

HB

HOA Board Members Reports

Thoughtful's automation technologies offer several advantages for automating financial reports and distributing them to each Board Member. Automating this process allows financial statements to be generated and spread more quickly and accurately. The software eliminates the need for manual data entry, reducing the risk of errors and improving accuracy. Additionally, Thoughtful's technology provides a centralized platform for all financial reports, making it easier for Board Members to access and review historical data. Automation also reduces the time required to manually prepare and distribute information, freeing up staff time for other essential tasks. Furthermore, Thoughtful's automation technologies ensure compliance with all relevant laws and regulations, providing peace of mind for Board Members and financial staff. By using Thoughtful's automation technologies, companies can improve their financial reporting process, increase efficiency, and provide a better experience for their Board Members.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager; microsoft-outlook

HOA, Association, Homeowner's Association

IT

Inspection Tracking

Thoughtful's bots, can provide several advantages for reviewing and scheduling upcoming inspections. One benefit is that it can automate the process of identifying and scheduling inspections, reducing the workload for property managers. Additionally, the bot can also allow tenants and property managers to easily view and schedule inspections online, saving time for both the tenant and the property manager. The bot can also provide a record of all inspections, making it easy for the property manager to keep track of what needs to be done, and when. Overall, a smart bot can streamline the process of inspections and make it more efficient for both tenants and property managers. Additionally, it can also provide a more proactive and preventive maintenance process, by analyzing data and predicting future inspection needs. Moreover, it can also send automatic notifications to tenants about upcoming inspections and remind them to prepare the property accordingly.

real estate,property management,yardi voyager,yardi breeze,mri software,appfolio,buildium,onsite,entrata,resman,realpage one-site,rent manager

Inspection

IF

Investor Flip Reporting

Automating the production and distribution of an investor/owner flip report can provide numerous advantages for real estate companies. Real estate companies can save time and reduce the risk of errors by automating the process. The system can automatically gather and analyze data, freeing staff time to focus on more complex tasks. The reports can be customized and generated regularly, ensuring that investors and owners are kept up-to-date on the progress of their investments. The automation process also ensures that the reports are consistent in format and presentation, helping to maintain a professional image for the company. Additionally, automating the process can increase the speed and accuracy of reporting, leading to faster and more informed decision-making for investors and owners. This, in turn, can lead to increased investor confidence, which can drive growth and success for the company.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager

FLIP

IW

Investor WIP Reporting

Automating the preparation and distribution of property work-in-progress (WIP) reports with Thoughtful’s automation technologies offers several benefits for property management companies. First, the automation process ensures that reports are generated quickly and accurately, saving staff time, and reducing the risk of errors. The consistent format and presentation of the information can help maintain a professional image for the company and allow for better progress tracking over time. Furthermore, the automation process can be configured to include only the relevant information, reducing the time required for review and allowing quicker decision-making. The ability to quickly and easily access up-to-date information can help identify potential issues early on and reduce the risk of delays. Additionally, automating the WIP report process can improve communication between team members and stakeholders, enabling them to make more informed decisions and work together more efficiently. By automating the preparation and distribution of the property WIP report, Thoughtful can help property management companies to operate more efficiently and effectively.

real-estate; property-management; yardi; mri-software; appfolio; buildium; onsite; entrata; resman; realpage-one-site; rent-manager

WIP

These are just some of the systems our bots work with...

Rent Manager

ResMan

OnSite

RealPage One-Site

Yardi

Entrata

MRI Software

Buildium

AppFolio

And more! Search your application on our use cases page!

Our bots are better, faster, smarter.

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Check out our blog

Top 5 Automation Technologies for Residential Property Management for 2023

In a real estate market that is becoming more competitive by the minute, it is more important than ever for rental property managers to find ways to streamline their workflow and increase efficiency.

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Real Estate

Top 5 RPA Bots for Property Management in 2023 That Save Time and Money

RPA mimics how humans interact with computers and it's proving invaluable to the property management and wider real estate sector today. With this in mind, let's dive into why and how RPA is disrupting one of the world's oldest industries.

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Real Estate

5 Awesome Bots for Commercial Property Management in 2023 That Save Time and Money

Businesses around the globe are using RPA. From large enterprises to mid-sized organizations, and even small businesses, RPA can automate processes and make the unpleasant experiences of working with computers and software pleasurable again.

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Real Estate

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