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Increase productivity, security, accuracy and ultimately profitability using RPA with Gmail.

Gmail becomes an even more tool powerful when you use RPA to manage your email.

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Averaged Time Saved / mo.


Averaged Money Saved / mo.


Tasks Automated

What Processes can you automate in Gmail using RPA?

Robotic Process Automation (RPA) can be used to automate various processes in Gmail, including tasks such as sending and receiving emails, organizing, and labeling messages, and scheduling and managing appointments. RPA can be programmed to perform these tasks based on certain triggers or events, allowing users to automate repetitive or time-consuming tasks within the platform. For example, RPA can be used to automate the process of sending emails to a specific group of recipients on a regular basis, or to label and organize incoming messages based on specific criteria. It can also be used to schedule and manage appointments in Google Calendar, including tasks such as creating and canceling appointments, sending reminders, and updating calendar availability. Overall, RPA can significantly streamline and accelerate many of the processes involved in using Gmail, freeing up users to focus on more high-value tasks.

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Email Marketing Campaign

Automating email marketing campaigns with a platform like Thoughtful can bring numerous advantages to a business. Firstly, automating repetitive tasks saves time and effort, allowing marketers to focus on more strategic tasks. Secondly, it ensures consistency and accuracy, as emails are sent out on schedule and with the correct messaging. Automation also provides valuable insights and data analytics to help companies make informed decisions and optimize their email campaigns. It enables personalized and targeted email marketing efforts, leading to higher engagement and conversion rates. Additionally, automation helps companies scale their email marketing efforts and reach a wider audience more effectively. Automating email marketing campaigns can result in improved performance, increased productivity, and a better return on investment.

all industries; account management; customer service; gmail; linkedin; microsoft office 365; slack; pdf


Emergency Response

Automating public safety and emergency response with Thoughtful can bring a range of advantages to a government agency or organization. The software can streamline the process of managing emergency responses, reducing the need for manual data entry and minimizing the risk of errors. It can also help track emergency calls, incidents, and response teams, making it easier to identify trends and make data-driven decisions. Additionally, by automating the process of public safety and emergency response, Thoughtful can help organizations to become more efficient and organized, making it easier to find and retrieve emergency information when needed. With Thoughtful, organizations can securely share emergency data with other providers and efficiently comply with regulations such as HIPAA and other welfare regulations. The software can also help organizations to automate the process of dispatching emergency response teams and managing emergency protocols, reducing response times and improving the overall effectiveness of emergency management.

government; public safety; gmail; microsoft outlook


Email Sorting

Automating Email sorting and categorization with Thoughtful can bring a range of advantages to a business or individual. The software can help to automatically sort and categorize incoming emails, reducing the need for manual sorting and making it easier to find important messages. It can also help to reduce spam and unwanted emails by using advanced algorithms and machine learning techniques. Additionally, Thoughtful can help to improve overall productivity by automating tasks such as email triage, categorization, and response. By automating these processes, Thoughtful can help users to become more efficient and organized, making it easier to find and retrieve information when needed and make data-driven decisions. With Thoughtful, businesses or individuals can also optimize their operations by using real-time data to plan and schedule tasks, improve efficiency, and reduce costs. Furthermore, it can also help to comply with regulatory compliance and industry standards, such as GDPR and other data privacy regulations.

all industries; record keeping; account management; records management; microsoft outlook; gmail


Job Board Scraping

The bot will scrape multiple job boards and pull out pertinent information for each position (rate, start date, location, etc.) and populate a spreadsheet where it’s organized by Employment Type (full-time, contract, etc.)

human resources; recruiting; recruiting; candidate search; job posting;; gmail; google sheets; ultimate software

HR, Human Resources, Recruiting, Job Posts, Job Posting

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What other process automations can we do?

An example of scheduling and managing appointments that canbe automated in Gmail using Robotic Process Automation (RPA) is creating and canceling appointments in Google Calendar. This can be a time-consuming task ifit needs to be done manually, especially if there are many appointments to be scheduled or canceled. RPA can be programmed to automate this process by creating new appointments based on specific criteria (such as a recurring meeting every Monday at 9:00am) or canceling appointments based on certain triggers or events (such as when a meeting is no longer needed). RPA can also be used to send reminders for upcoming appointments, or to update calendar availability based on changes to a user's schedule. This can save time and reduce the risk of errors when scheduling and managing appointments in Gmail.

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