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Increase productivity and profitability automating tasks in Entrata® property management software.
Get a DemoEntrata is the smart choice when choosing property management software for companies that handle real estate portfolios of every type and size. You may not know that you can automate most tasks within the platform to streamline any manual process, gain valuable insights into performance indicators, and ultimately maximize the revenue cycle. RPA allows Thoughtful to automate functions within Entrata moving and managing data across pricing, marketing, lead gen, accounting, leasing, renewals, rents, invoicing, etc.
Thoughtful brings decades of experience in RPA to the residential and commercial property management space and can automate steps within Entrata to streamline any process. Anything a human can do, our bots can do 80% faster and without error. However, what makes Thoughtful valuable is our ability to replicate the entire process, not only the Entrata part.
Entrata is the smart choice when choosing property management software for companies that handle real estate portfolios of every type and size. You may not know that you can automate most tasks within the platform to streamline any manual process, gain valuable insights into performance indicators, and ultimately maximize the revenue cycle. RPA allows Thoughtful to automate functions within Entrata moving and managing data across pricing, marketing, lead gen, accounting, leasing, renewals, rents, invoicing, etc.
Thoughtful brings decades of experience in RPA to the residential and commercial property management space and can automate steps within Entrata to streamline any process. Anything a human can do, our bots can do 80% faster and without error. However, what makes Thoughtful valuable is our ability to replicate the entire process, not only the Entrata part.
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CR
CAM Reconciliation
Automation can provide several advantages for reconciling each tenant's CAM charges.
AF
Appliance & Fixture Tracking
Review and schedule upcoming maintenance and replacements.
IT
Inspection Tracking
Review and schedule upcoming inspections for property managers.
VC
Vendor Catalog Upload
Retrieves the vendor catalog and adds it to the Vendor or Property Management System.
MC
Move-Out Checklist
This Bot prepares a Move-Out Checklist and all the necessary paperwork and forms for the Property Manager.
PM
Process Maintenance Requests
Each day, this Bot processes maintenance requests and supporting functions.
MI
Move-In Checklist
This Bot prepares a Move-In Checklist and all the necessary paperwork and forms for the Property Manager.
NT
New Tenant Setup
When a new tenant signs a lease, this Bot will setup the Tenant file in the Property Management System.
BP
Batch Payment Reconciliation
Review all bank deposits and reconcile to individual payments.
TC
Tenant Criminal Background Check
Pull criminal background checks for tenant applications.
TD
Tenant Document Audit
Each month, this Bot reviews all Tenant documents and prepares an "Out of Compliance" list.
TI
Tenant Insurance Expiration Management
This Bot notifies tenants who have not submitted proof of insurance renewal and adds insurance assessment to bill.
HB
HOA Board Members Reports
Each month, for each association, this Bot will prepare the HOA Financial Reports and distribute to each Board Member.
TC
Tenant Credit Check
Each week, this Bot pulls credit checks for tenant applications.
TE
Tenant Employment Check
Each week, this Bot pulls employment checks for tenant applications.
TA
Tenant Application Filtering
Each week, this Bot reviews and filters out tenant applications based on predefined criteria.
VP
Vacant Property Listings
Each week, this Bot reviews newly vacant properties and creates a listing on the listing web application.
VA
Vendor Aging & Payments
Each week, this Bot prepares a Vendor Aging Report and Pays Bills Selected for Payment.
TA
Tenant Aging Reports
Each month, for each investor/owner, this Bot will print and distribute the Property Aging Report.
IF
Investor Flip Reporting
Each month, for each investor/owner, this Bot will prepare and distribute the Property FLIP Report.
RR
Rent Roll Reporting
Each month, for each investor/owner, this Bot will prepare and distribute the Rent Roll Reports.
LE
Lease Expiration by Property
Each month, for each investor/owner, this Bot will print and distribute the Lease Expiration by Property Report.
IW
Investor WIP Reporting
Each month, for each investor/owner, this Bot will prepare and distribute the Property WIP Report.
LE
Lease Expiration by Month
Each month, for each investor/owner, this Bot will print and distribute the Lease Expiration by Month Report.
MO
Move Out Send Deposit
This Bot reviews the Tenant Ledger and prepares check request and AP voucher for deposit refund.
VW
Vendor W9 Tracking
This Bot manages the collection, receipt and documentation of Vendor W9 forms.
TR
Tenant Rent Check Reader
This Bot reads the rent check using Optical Character Recognition (OCR) and gathers the data for further use.
CI
Certificate of Insurance Tracking
Manage the collection, receipt and documentation of vendor certificate of insurance.
PI
Payable Invoice Reader
This Bot reads the vendor invoice using Optical Character Recognition (OCR) and gathers the data for further use.
PD
Property Delinquency Report
Each week this Bot prints the Delinquency Report by Property and sends it to the Property Manager via Email.
PT
Posting Tenant Rent Income
Each month, this Bot posts Rent Income and/or Management Fees in the Property Management System.
PI
Payable Invoice Entry
This Bot enters multiple (batch) Payable invoices in the Property Management System.
PT
Posting Tenant Rent Via Deposit
Each month, this Bot posts Rent Income to both the Tenant and Unit Ledger as a Bank Deposit in the Property Management System.
Thoughtful can automate any online application and most desktop applications as well. For example, let's say you want a printout of leased properties when our leasing bot is doing its job. We can have it save the summary as a PDF to Sharepoint, Google, or any other secure file-sharing application you choose. It can create folders and update spreadsheets to log the results. It can even send emails, teams, or slack notifications for those patients found to be not eligible. The processes, applications, and possibilities truly are endless.
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